One idea is to add a codicil to your will that will protect your research. A cousin of mine recently passed away from cancer. Two years prior to her death, she asked if I would be the executor of her estate. She asked, and added to her will, that I take her genealogical research so that it not only would be taken care of but also would benefit other family members. It was so important to her that her work be protected that the day before she died, she asked me if I had taken her genealogy and put it in a safe place.
The following is a suggestion for adding a codicil to your will so that you can help ensure that your genealogy research will be taken care of. I am not sure of the original author of this codicil, it has been reprinted several times in various genealogy society newsletters including my local society, the Yucaipa Valley Genealogy Society:
"To my spouse, children, guardian, administrator and/executor: Upon my death, it is requested that you DO NOT dispose of any of my genealogical records, both those prepared by me and those prepared by others which may be in my possession, including but not limited to books, files, notebooks or computer programs for a period of _____. During this time, you may find someone in my family who would like to take custody AND (1) to preserve my research, and (2) to continue researching my family history. Should you not find this person to accept these materials with the stipulation to continue my research, I would like for you to contact (this blank should have some historical or genealogical society's name, address and phone number)_______________________. They will know how my collection should be handled. Please know that my genealogical research is very important to me, that it consumed a great deal of time, travel, money and effort on my part. Therefore, it is my desire that my research be preserved at ___________ and be allowed to be made available to other researches in the future. "
If you have a will drawn up by an attorney, consult him or her about adding this type of codicil to your will. I would also suggest that you take the time to identify the person that you want to take custody of your research and ask them if they would accept this responsibility. It is a lot of work to be an executor and it is much easier when the deceased has made these arrangements prior to their death. I would also suggest that in addition to files, books, and computer programs that you add "old pictures" to this codicil. Often when the family historian dies and has left a lot of "old" pictures that are unidentified, those pictures get tossed because family members have no idea who the people are or their importance.
Genealogical Institute genealogist, Arlene Eakle, like many of us, has had a concern for those whose family history research may be discarded upon their death. Arlene has decided to do something about it by establishing the Genealogy Library Center, a home for genealogical research materials donated by family history researchers. As of May 2006, she has already started to amass collections that she has found, acquired, and that people have donated. I think this is a great resource for those who just don't have family members who would take care of their items and need a place where they can be sent and taken care of. For more information about the Genealogy Library Center, see Arlene's website at Genealogy Library Center, Inc..
Source Information: GenWeekly, New Providence, NJ, USA: Genealogy Today LLC, 2006.
The views and opinions expressed in this article are those of the author and do not necessarily reflect the views of Genealogy Today LLC.
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